Questions about the repository

What is LUISSearch?
It is the institutional repository for archiving the Open Access research work of LUISS Guido Carli: it collects and makes available online electronic documents deriving from the scientific activity of the University’s professors, researchers and collaborators.

Who can contribute to LUISSearch?
Professors, researchers, doctoral students and collaborators who have published and/or developed scientific research at the University.

What can be archived?

  • Articles
  • Book Sections
  • Books (including editorships)
  • Monographs (technical reports, working papers and project reports)
  • Speeches and papers presented at conferences and events (not published as articles in periodicals or as sections of a book)
Provided that they respect the Open Access policy and the Copyright Law.

In which languages can they be archived?
Written documents can be archived in any language, but if possible it is best to include an abstract or at least key words in English to make it easier to locate the archived information.

How can I deposit a document?
We recommend self-archiving through an uploading procedure on the Internet for both the bibliographic record and the electronic file (Guide to Self-archiving). As an alternative, a LUISS Library staff member can be asked to archive the following types of documents: documents in the public domain and documents for which the author has signed an authorisation form to permit open-access archiving.

Is archiving a document with LUISSearch equivalent to publication?
From a legal standpoint, everything that is rendered public is considered a publication. For the purposes of evaluation and research, however, as things currently stand only peer reviews and acceptance by a peer-reviewed periodical can certify the value and dignity of the publication.
[Credits: AIR – Institutional Research Repository of the University of Milan]

Questions about copyright

How can I find out about the policies of foreign publishers regarding self-archiving?
The policies of most foreign publishers are listed on the SHERPA site, which through the RoMEO Project classifies publishers according to their policies vis-à-vis self-archiving at institutional repositories or on personal sites.
For each periodical, it indicates if, what and how to archive (preprints, postprints, no documents).
Often, even when archiving of the postprint is acceptable, the publisher is referring to the author’s version and not the one already paged up for printing.
Journal Info is also a useful tool. It lists approximately 18,000 periodicals and for each one it indicates if the publication is traditional, hybrid or OA. In the case of a traditional periodical, it indicates open-access alternatives and contains the direct link to SHERPA/RoMEO.
With regard to the publishers Elsevier and Springer, in 2008 LUISS Library signed a consortium contract through CARE which, in both cases, envisages the possibility of archiving the postprint version of the articles but not in their final graphic layout (i.e. the version of the manuscript following peer review), always inserting an official link to the page in the periodical.

How can I find out about the policies of Italian publishers regarding self-archiving?
With regard to the policies of Italian publishers, so far there is no instrument that makes it possible to ascertain their decisions and in this case it is necessary to check the signed publication contract carefully.

How can I obviate the exclusive licenses requested by the publisher in standard contracts?
If the contract does not explicitly permit self-archiving, it is always worthwhile to forward a written request to the publisher.
As a rule, with the publication contract the author transfers exclusive rights to the publisher, but it is possible to suggest alternative models. For example, one can propose an amendment to the contract by including a specific clause or addendum.
A possible clause model to be included in the contract of the transfer of rights for economic use is: "I hereby delegate [the publisher or periodical] all rights to sell or transfer the text (on paper or online) of my article [article title]. I will maintain only the right to circulate it free of charge for scientific or educational purposes, and in particular the right to self-archive it publicly online in the University’s institutional repository".
[Credits: Padua@research]

The Author Rights brochure and the l'Author Addendum to Publication Agreement published by SPARC (Scholarly Publishing and Academic Resources Coalition):

For more detailed information see the pages of Padua@research dedicated respectively to copyright and open access (maintained by the University of Padua).

Regarding open access the CRUI OA workgroup has finalised Wiki Italia Open Access, whose goal is to offer a sole point of access to the main information on Open Access, starting with the international scenario but paying particular attention to Italy.